For Practice Managers

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Make Better Decisions… Faster

Practice managers have a lot on their plate, and it can be difficult to juggle every aspect of the practice without help. Visual Clinic helps you manage your practice by answering questions like:

  • How can we improve patient experience?
  • Can we increase our capacity with our current staff, or do we truly need to hire?
  • Are provider templates optimized and are schedulers following them?

Made for eye care professionals, by eye care professionals, Visual Clinic knows what practice managers need to increase efficiency without decreasing quality of care. Our software refines patient experience while providing your entire team with visibility, prompting, and simple step-by-step processes to ensure everything runs smoothly without a wasted moment.

Made For Your Practice, No Matter Your Size or Complexity

Enhance Patient Experiences

Make the Most of Resources

Lower Costs and Boost Revenue

Keep Your Patients Happy and Your Staff Engaged

Key performance indicators for wait times, cycle times, and the number of patients seen in a day make it easy to evaluate your team’s efficiency. With Visual Clinic, practice managers will have these Visual Clinic Engineered Data Tools at hand:

  • Patient Flow Process Statistics
  • Staff Efficiency and Care Team Productivity Metrics
  • Provider Schedule Template Optimization using Simulation Technology
  • Capacity and Enterprise Resource Planning
  • Daily Operational Performance Scorecards showing Performance to Plan

Frequently-Asked Questions

Generally speaking, we can have your application complete in a single day because the software is browser-based. Set-up is a relatively simple process.

The Visual Clinic application is cloud hosted. There are no IT system changes required. We link directly with your practice management or EHR software for basic appointment information.

Visual Clinic works for every practice, no matter the size or number of locations. The system is fully integrative and interactive, so it can be customized to any kind of staff network, procedure, or management model to optimize performance throughout the caregiving process. Visual Clinic is economical for a single provider but can be easily scaled to a large group practice or hospital setting.

Most EMR programs include a patient tracker. However, each step in the patient process must be updated manually with little visibility into the status of patients, exam rooms, and caregivers at specific times. Visual Clinic creates a real-time visual workplace, keeping the information constantly visible and up-to-date so physicians and staff can respond quickly.

Visual Clinic is very intuitive and user-friendly. We’ll provide remote training or on-site support to walk your team through all of the features and functionalities. But your team will most likely feel totally comfortable with the system within a few days.

Our support team is on-call six days a week and response to all requests. You can contact them at support@visualclinic.com or contact us at (978) 490 – 3505. After hours, please contact us here.

Yes. With just minimal access to the patient identification and appointment information for process tracking, Visual Clinic will integrate seamlessly with your existing EHR program.

Find Out How Visual Clinic Streamlines Your Practice Today

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Total Capture

Providing Optical Staff With the Sales Tools They Need

When it comes to eyewear, your optical staff is a wealth of untapped knowledge. They can tell your patients what eyewear and other products will best support their prescription and visual health needs. But to do that, they need the appropriate information.

Total Capture instantly provides optical staff with all of the patient’s relevant information, creating a smooth transition from examination to optical sales. Your patients will benefit from a more customized sales experience while your practice benefits from increased optical revenue.

Our Reviews

We have a two doctor schedule, four clinic assistances, and optometry externs all seeing patients and there was not a good way to keep track of where staff and patients were while in the office. Patient wait time and tracking this wait time was a problem until I found Visual Clinic. Now Visual Clinic integrates with our EHR schedule and tracks time and location of patients and staff through the office to improve efficiency and patient flow. So glad for Visual Clinic’s ability to fill this much needed void.

Dr. David Fisher, Fisher Eye Associates

This software has quickly become a product that we cannot go one day without. This has made our office run more efficiently than ever before. And now, with this communication add on piece to the clinic side between doctors and techs with auto scribe alerts and dilation timers, this has better helped us to serve patients in a more timely manner. The reporting piece today was great, and I look forward to getting to spend some time pouring over these reports to help improve wait times even more.

Cassy Carter, Chittick Family Eye Care

Visual Clinic has been able to positively impact all workflow areas of our clinic. Using Visual Clinic allowed us to focus on the processes, determine the best “standard work” and figure out where there were outliers. They have helped us to further optimize these processes and focus on clinical problems, which has been a huge release for our doctors. Not regularly running behind is great for the doctors, the staff and most of all for the patients. We are seeing more patients and are more relaxed while doing so.

Dr. Charles Collins, Eye Care for Rhode Island

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